Planning Advice

Have you determined the objectives of your event?
Have you determined whether your event is intended to train, motivate, launch a product, initiative or programme, or provide information?
Have you defined how long you want the event to run?
Have you thought about whether spouses will be invited?

Have you been provided with a complete listing of venues and hotels?
Are you aware of transport facilities?
Do you know what places of interest and amenities are close to the venues you are considering?
Does the venue have any references from previous events that you can check?
Is there a good range of entertainment and social activities nearby?
Is there a high standard of facilities at the venue to meet all your needs, and are there good catering and in-house services?
Are you aware of any local events or public holidays that may interfere with your timetable?

A site inspection of the venue is recommended to ensure you are happy with your choice
Make sure you are absolutely certain of all the terms and conditions, restrictions and added costs at the venue before you book

Do you have a comprehensive list of Professional Conference Organisers or Destination Management Companies?
Make sure to ask organisers and event managers to list all the services they provide
If you are organizing a conference, do you need to seek sources of financial support; do you have a delegate registration fee; and what insurance will you need?

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